I did research on this a few weeks ago. Supposedly each file has a Y/N field, “eligible for rehire?” I believe employees are entitled to see their employee record (might be based on state law). What I don’t know is whether Blacklists/Do Not Hire lists get transferred into individual employee records, or if they exist as a separate check later.
Based on my state law (ask ChatGPT about yours), I sent this to the HR contacts I had. No response yet. After 21 days I’ll follow up:
Dear Human Resources Team,
I am requesting a complete copy of my personnel file, pursuant to Washington State law RCW 49.12.240.
Please include:
- All documents in my personnel file (evaluations, job descriptions, disciplinary records, performance records, informal notes, eligible/ineligible for rehire status, identities of contributors to the file records, etc.)
- Copies of any signed documents related to my employment
- A written statement of the effective date of my separation and any reason for discharge and/or “ineligible for rehire” status (if applicable).
I am a former employee; please provide the records within 21 calendar days, as required by current law (amended and strengthened as of July 25, 2025). You may send the documents to: