Has anyone been able to access and review their HR personnel file? I would like to see what is in mine. Might include a couple "letters" they filed a while back...
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@9yiq, sure. And the Chevron ombudsmen are there to help you, and HR is concerned about you, and Chevron will not retaliate against whistleblowers. Keep dreaming.
Data privacy laws give you an almost absolute right to get hold of this stuff and very limited options for HR to withhold.
If anyone honestly believes that the broomstick riders of RM's HR will allow you to see the FULL version of your personel file you need to stop taking those little pink pills and come back to reality.
What is so exciting about looking at your HR file?? Do you think you are going to find out who your real father is??
@1hgf, You make a valid point about not finding any derogatory information in your own HR personnel file. So, if the employee is preparing a case against the company or suspects the company is going to let them go soon, then one recourse is to request HR photocopy EVERYTHING in the file and present it to the employee along with a dated and signed affidavit stating that the copies provided to the employee on that date comprises EVERYTHING the HR department has in the employee’s personnel file. Therefore, if it becomes a defensible issue later on, the employee can show proof the personnel file did not contain defamatory information on the date of the affidavit.
You can request through your HRBP, just takes a few days usually.
Contrary to what some say here, if you have any kind of negative reporting in your HR record (discipline, harassment, PIPs, management commentary, termination, etc.) it will be next to impossible to gain access to your complete personnel file. In such situations, company lawyers know you are likely building a wrongful termination case, and the best you can hope for is you'll get to see plain-vanilla employment forms. The rest "were never there", or somehow "lost during a building move" (paper) or "lost in a network crash" (digital).
HR will be glad to show you your file. It will have nothing in it except the routine paperwork and vanilla forms. If you have been designated as a disgruntled employee, they are tracking you and you'll never know or see that.
It was around 15 years into my employment with Chevron when I thought I needed to review my personal HR file. I made a request with the HR in the office where I worked. Within a few days, I received a reply to come into the HR office. When I arrived, they had all their written and printed documents on me in a Manila folder and available for me to examine without a problem. I had to sit at a desk that was within view of an HR employee. I suppose they want to ensure I didn’t take anything away or slip anything new into the folder. HR offered to make photocopies of any or all documents in the file folder. They had the original of my printed resume and two letters of recommendation, one from when I applied to work at Chevron, and other letter provided by a management leader vouching for a promotion I had sought years ago. All in all, there was no resistance by HR for my request to view my file. I must say however that when I requested to view my HR file, many things until then was paper-based. I didn’t find any negative material in my file. Today however is different, as most documentation would be electronic and not necessarily stored in paper form. Requesting to see your HR file today may not be as easy to see all in one place and at one time.
Some states have granted employees the statutory right to view their personnel files. A few states have extended the right to former employees as well. These laws also give the employer the right to restrict employee access to their files or limit the portions of the file viewed by employees.
State law may allow employees to copy or request copies of their files. Employers may ask the employee to pay the cost of duplicating the files. Employers do not have to provide copyrighted or proprietary information.
In other states, employers may want to have policies restricting access to employee records. The policies should explain how and when such review can happen and who else can see the records. This helps relieve any employee concerns over unauthorized viewing of their files.
Your file is lost when they moved to Workday. Instead some Filipina and her husband got rich in the process. MV
I think you need a good lawyer for access.